Bowden Expanding Horizons

Building on the Horizon


Bowden Community Hall

Facility Rental & Information Package

 

  

Welcome to the new Bowden Community Hall!

  

Our 11,000 square foot facility is available for bookings early 2018.

 

The Bowden Community Hall is a beautiful, new venue suitable for all types of events - weddings, anniversaries, reunions, funerals, youth/seniors clubs, theatrical/musical productions, trade shows, and farmers markets just to name a few!

 

We also offer private meeting room rental and commercial kitchen/catering space rental.

 

Conveniently located directly off Queen Elizabeth II Highway at Bowden, AB, the hall is centrally located to accommodate not only Red Deer County and Mountain View County, but also outlying rural and urban areas.

 

The Hall boasts a spacious, tastefully styled reception and dance area with seating for 350 banquet style (with a private  bride/family room). The state of the art kitchen facility with 2 six-burner gas stoves, glass door coolers and large prep area is a caterers dream and comes stocked with all flatware, glassware and cooking necessities.  The Bar is equipped with coolers, an ice-maker and equipment to make serving your event a breeze.

 

Our large parking area allows for 9 power RV sites, with additional sites located nearby within the Town of Bowden. Hotels are located 10 minutes away in Innisfail and Olds, or 20 minutes to Red Deer – we can arrange the accommodation and shuttles for you!

 

  

Call or email now to enquire about booking your event!

 

Kim Urichuk 403-507-5090

[email protected]

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RENTAL RATES 2018

OCTOBER - MAY

Weekend Rate (Friday 1pm - Sunday 4pm)  $1000.00
Daily Weekend Rate (8am - 6pm)                $  500.00
Daily Week Day Rate (8am - 6pm)               $  450.00
Hourly Rate                                               $    50.00
RV Parking (with power)                             $   25.00 p/site p/night
PA/Sound System                                       Included
Bar Rental                                                 Included
Kitchen Rental                                           Included

 

JUNE - SEPTEMBER
Weekend Rate (Friday 1pm - Sunday 4pm)  $1200.00
Daily Weekend Rate (8am - 6pm)               $ based on availability
Daily Week Day Rate (8am - 6pm)              $  450.00
Hourly Rate                                              $    50.00
RV Parking (with power)                            $  200.00 for 9 sites
PA/Sound System                                      Included
Bar Rental                                                Included
Kitchen Rental                                          Included

Additional Information:

Damage deposit ($1000 for weekend booking / $450 for week day booking)

* due at time of booking

* non-refundable if cancelled within 45 day period

* damage deposit paid at time of booking is not considered part of the rental fee and therefore is not deducted from facility rental cost

Cancellation Policy:
45 days prior to event

Early Access Fee (based on availability):
$50 p/hour

Kitchen Rental Only:
$25 p/hour

Meeting Space Rental Only:
$25 p/hour

Post-Function or Additional Cleaning:
$25 p/hour

Table/Chair Set-Up/Tear Down:
$150 

Policy & Procedure

 

Booking Procedure

Our availability calendar is on-line and updated daily. All event bookings are handled through the hall manager. Any requests for information can be emailed to [email protected] or by calling the manager directly at 403-507-5090. You will be required to provide contact name, address, phone number, nature of event, as well as necessary deposits at time of booking.

 

Damage Deposit

A $1000 damage deposit ($450 for week-day rental) is due at time of booking. This is not considered part of your rental fee. This deposit is held by the society treasurer in the even damages are occurred. Upon final inspection of facility, damage deposit will be returned if all policies have been followed, no damages have been incurred, and cleaning requirements are completed. If damages are evident or policy has not been followed, the corresponding portion of damage deposit will be withheld. Return of damage deposit will be done by cheque or EFT within 5 business days following event.

If the rental extends beyond the time specified in the contract, additional fees will apply.

 

Cancellation

Cancellations must be made a minimum of 45 days prior to event date. If cancellation occurs within the 45 day period, Bowden Community Hall reserves the right to retain the $1000.00 damage deposit paid at time of booking. If the event is cancelled more than 45 days prior, the $1000.00 damage deposit will be returned in full by cheque or EFT within 5 business days of cancellation.

Balance Due

The facility rental cost and additional fees for the event are to be paid in full 15 days prior to event. The hall manager will provide a detailed invoice including deposits paid. The balance may be paid by cheque or EFT. ** Note: damage deposit paid at time of booking is not considered part of the rental fee and therefore is not deducted from facility rental cost **

 

Kitchen Access

Your rental includes use of kitchen, utensils, appliances and coolers (unless otherwise specified). Any inventory missing upon completion of your event will be withheld from damage deposit. If your rental does not require use of kitchen, it will be locked during your event.

 

PA System

A portable PA system with speakers and a cordless microphone is available upon request. Ensure the need for these is specified in your booking contract.

 

Access to Hall

A key to the facility will be given to Renter upon walk-through inspection at start time of event rental. The key must be returned to the manager upon walk-through inspection upon completion of event. Failure to return the keys will result in a charge.

 

Noise

Our community hall is located in a residential area. We request you make all efforts to keep noise from the event from disturbing nearby residents. Please keep hall doors closed while function is in progress and keep outside/parking lot noise to a minimum.

RV Parking

There are 9 power sites available at the hall. These sites must be reserved at time of booking event. Additional RV parking is available at the Town of Bowden Rest Stop and nearby campgrounds.

 

Decorating

* no tacks/nails/tape on walls

* no duct tape on floors

* no confetti/glitter/open candles

Please use hooks provided on ceiling to hang decorations as needed. Non-compliance with decorating guidelines will result in extra cleaning and repair charges.

 

Tables & Chairs

The hall supplies tables and chairs at no cost to renter. It is the responsibility of the renter to set up and take down tables and chairs for their event. Please be respectful and cautious when moving tables and chairs so as not to damage the floor (do not drag) and wall surfaces. ** set up can be provided at an additional cost to renter, please specify at time of booking if this is required **

Tables and Chairs are NOT to be removed from inside the facility.

 

Bar Area

Use of the bar area is included in your rental. The renter is responsible for obtaining all licensing and insurance necessary for their event. Copies of insurance and licenses must be provided to hall manager when balance of event is paid 15 days prior.

 

Serving Alcohol

Alcohol service is permitted at the Bowden Community Hall provided that all AGLC regulations are adhered to. Permits and regulations can be obtained from participating liquor stores or the Alberta Gaming & Liquor Commission. Bowden Community Hall encourages safe and responsible consumption of alcohol. Party Alcohol Liability (PAL) insurance is required for any event serving alcohol. A certificate of insurance for an additional $2 million, naming the Hall as an additional insured, must be provided to hall manager at least 15 days prior to event. This insurance can be obtained through the renters home insurance provider.

 

Clean up

The renter is responsible for leaving the facility clean after the event. Please follow the cleaning check-list provided. Any discrepancy from the check-list will result in additional cleaning charges that will be deducted from damage deposit.

** optional post event clean-up is available at a cost of $25.00 p/hr and will be deducted from damage deposit dependant on number of hours required to clean after event. If you would like this service, please indicate at time of booking **

 

RENTAL AGREEMENT & RESPONSIBILITY

 

The individual signing the Bowden Community Hall contract is responsible for the set-up and organization of event (unless otherwise specified in contract), as well as to ensure that all policy and procedure is followed from the event start time until event completion, as stated in contract. This signed and dated information information package and contract must be provided at time of booking to confirm your event.